Dates & Deadlines
The Office of Institutional Effectiveness (OIE) is responsible for a number of ongoing accreditation, state authorization, compliance, and assessment processes. This work is accomplished with the help of Academic, Administrative, and Academic & Student Support Service units.
To help facilitate this work, OIE has compiled a list of important dates and deadlines detailing important actions taken throughout the year. Unit-specific calendars are available below.
If you have questions or would like assistance, please email effectiveness@southalabama.edu.
OIE Annual Calendar
Month | Category | Description | Unit |
---|---|---|---|
January | SACSCOC Accreditation |
Deadline - Substantive Changes due to SACSCOC for programs approved by ACHE in September and December. July 1 implementation Please refer to USA’s Procedure for Monitoring and Reporting Substantive Changes. |
Institutional Effectiveness |
ACHE Approval |
Deadline - Receipt of Non-Degree Certs, Ext/Alterations, Other Info Items for review at the ACHE Meeting in March Please refer to the Academic Affairs Curriculum Review Process. |
Academic Programs | |
Assessment |
Institutional Effectiveness completes quality review of corrected assessment reports. |
Institutional Effectiveness | |
Assessment |
Deadline - Corrected Assessment Reports
|
Administrative Units | |
Student Complaint Log | Email requesting Student Complaint Logs for Summer and Fall semesters. Units preferring to submit annually may opt to submit all logs in June. | Institutional Effectiveness | |
State Authorizations |
Email sent to Colleges/Schools, Department Chairs, and Academic Program Coordinators requesting:
Please refer to OIE's State Authorizations webpage. |
Institutional Effectiveness | |
February | Student Complaint Log | Deadline - Student Complaint Logs for Summer and Fall semesters. Units preferring to submit annually may opt to submit all logs in June. | Colleges/Schools; Academic & Student Support Services; Administrative Units |
Assessment |
Deadline - Corrected Assessment Reports |
Academic Programs | |
Faculty Handbook | Email sent to all Divisions and Units requesting changes to the Faculty Handbook. | Institutional Effectiveness | |
March |
State Authorizations |
Deadline - Colleges/Schools, Department Chairs, and Academic Program Coordinators submit:
Please refer to OIE's State Authorizations webpage. |
Colleges/Schools; Academic Programs |
Assessment |
Close of reporting year |
Academic Programs | |
April | Assessment |
Assessment report provided to the Executive Vice President and Provost |
Institutional Effectiveness |
Faculty Handbook |
Deadline - edits and updates to the Faculty Handbook |
Colleges/Schools; Academic & Student Support Services; Administrative Units | |
May | Faculty Handbook |
Edited version is sent to the Faculty Senate |
Institutional Effectiveness |
Student Complaint Log |
Email requesting Student Complaint Logs for the Spring semester (Summer and Fall if not previously submitted) |
Institutional Effectiveness | |
SACSCOC Accreditation |
Email sent to Colleges requesting:
|
Colleges/Schools | |
Assessment |
Deadline - Academic Departments submit their Academic Program Review (APR) |
Academic Programs | |
June | ACHE Approval |
Deadline - Receipt of Graduate and Undergraduate Proposals for review at the ACHE Meeting in September Please refer to the Academic Affairs Curriculum Review Process. |
Academic Programs |
Assessment |
Deadline - Annual Assessment Plans |
Academic Programs; Academic & Student Support Services; Administrative Units | |
State Authorizations |
Deadline - Distance education enrollment and out-of-state learning participants info submitted to NC-SARA |
Institutional Effectiveness | |
Student Complaint Log |
Deadline - Student Complaint Logs for Summer, Fall, and Spring semesters |
Colleges/Schools; Academic & Student Support Services; Administrative Units | |
Faculty Handbook |
Deadline - final edits submitted by the Faculty Senate |
Faculty Senate | |
July | ACHE Approval |
Deadline - Receipt of Non-Degree Certs, Ext/Alterations, Other Info Items for review at the ACHE Meeting in September Please refer to the Academic Affairs Curriculum Review Process. |
Academic Programs |
Faculty Handbook |
Updated Faculty Handbook is published on the University’s website |
Institutional Effectiveness | |
SACSCOC Accreditation |
Deadline - submission of the following items by Colleges/Schools:
|
Colleges/Schools | |
SACSCOC Accreditation |
Confirm program inventory with the Office of Institutional Research |
Institutional Effectiveness | |
August |
Assessment SACSCOC Accreditation Student Complaint Log |
Compliance report provided to the Executive Vice President and Provost and published on the Institutional Effectiveness website |
Institutional Effectiveness |
September |
SACSCOC Accreditation |
Deadline - Substantive Changes due to SACSCOC for programs approved by ACHE in March and June for January 1 implementation Please refer to USA’s Procedure for Monitoring and Reporting Substantive Changes. |
Institutional Effectiveness |
Assessment |
Deadline - Assessment Reports and Current Plans
|
Academic & Student Support Services; Administrative Units (Academic Year) | |
SACSCOC Accreditation |
Updates published on the Office of Institutional Effectiveness webpage: |
Institutional Effectiveness | |
October |
Assessment |
Deadline - Assessment Reports and Current Plans |
Academic Program |
November |
State Authorizations |
NC-SARA updates memo sent to Department Chairs, Program Coordinators, and Colleges/Schools detailing policies regarding:
|
Institutional Effectiveness |
State Authorizations |
Receive renewal notification from Alabama Commission on Higher Education (ACHE) |
Institutional Effectiveness | |
Assessment |
Deadline - Corrected Assessment Reports |
Academic Programs | |
Assessment |
Deadline - updates/revisions to prior year report and current year plan as needed |
Academic & Student Support Services | |
Assessment |
Deadline - Assessment Reports
|
Administrative Units (Fiscal Year) | |
December |
ACHE Approval |
Deadline - Receipt of Graduate and Undergraduate Proposals for review at the ACHE Meeting in March Please refer to the Academic Affairs Curriculum Review Process. |
Academic Programs |
State Authorizations |
Deadline - renewal forms and payment due to ACHE |
Institutional Effectiveness |