Dates & Deadlines

The Office of Institutional Effectiveness (OIE) is responsible for a number of ongoing accreditation, state authorization, compliance, and assessment processes. This work is accomplished with the help of Academic, Administrative, and Academic & Student Support Service units.

To help facilitate this work, OIE has compiled a list of important dates and deadlines detailing important actions taken throughout the year.  Unit-specific calendars are available below.

 

 

If you have questions or would like assistance, please email effectiveness@southalabama.edu.

 

OIE Annual Calendar

Month Category Description Unit
January SACSCOC Accreditation

Deadline - Substantive Changes due to SACSCOC for programs approved by ACHE in September and December. July 1 implementation

Please refer to USA’s Procedure for Monitoring and Reporting Substantive Changes.

Institutional Effectiveness
ACHE Approval

Deadline - Receipt of Non-Degree Certs, Ext/Alterations, Other Info Items for review at the ACHE Meeting in March

Please refer to the Academic Affairs Curriculum Review Process.

Academic Programs
Assessment

Institutional Effectiveness completes quality review of corrected assessment reports.

Institutional Effectiveness
Assessment

Deadline - Corrected Assessment Reports

  • Administrative Units reporting reporting on a Fiscal Year
Administrative Units
Student Complaint Log Email requesting Student Complaint Logs for Summer and Fall semesters. Units preferring to submit annually may opt to submit all logs in June. Institutional Effectiveness
State Authorizations

Email sent to Colleges/Schools, Department Chairs, and Academic Program Coordinators requesting:

  • Professional licensure disclosure information;
  • Distance education enrollment; and,
  • Out-of-state learning placement info

Please refer to OIE's State Authorizations webpage.

Institutional Effectiveness
February Student Complaint Log Deadline - Student Complaint Logs for Summer and Fall semesters. Units preferring to submit annually may opt to submit all logs in June. Colleges/Schools; Academic & Student Support Services; Administrative Units
Assessment

Deadline - Corrected Assessment Reports

Academic Programs
Faculty Handbook Email sent to all Divisions and Units requesting changes to the Faculty Handbook. Institutional Effectiveness
March

State Authorizations

Deadline - Colleges/Schools, Department Chairs, and Academic Program Coordinators submit:

  • Professional licensure disclosure information;
  • Distance education enrollment; and,
  • Out-of-state learning placement info

Please refer to OIE's State Authorizations webpage.

Colleges/Schools; Academic Programs
Assessment

Close of reporting year

Academic Programs
April Assessment

Assessment report provided to the Executive Vice President and Provost

Institutional Effectiveness
Faculty Handbook

Deadline - edits and updates to the Faculty Handbook

Colleges/Schools; Academic & Student Support Services; Administrative Units
May Faculty Handbook

Edited version is sent to the Faculty Senate

Institutional Effectiveness
Student Complaint Log

Email requesting Student Complaint Logs for the Spring semester (Summer and Fall if not previously submitted)

Institutional Effectiveness
SACSCOC Accreditation

Email sent to Colleges requesting:

  • updated accredited program letters and reports;
  • updates to Concentrations and Distance Education program offerings; and,
  • updated department chair and program coordinator list.
Colleges/Schools
Assessment

Deadline - Academic Departments submit their Academic Program Review (APR)

Academic Programs
June ACHE Approval

Deadline - Receipt of Graduate and Undergraduate Proposals for review at the ACHE Meeting in September

Please refer to the Academic Affairs Curriculum Review Process.

Academic Programs
Assessment

Deadline - Annual Assessment Plans

Academic Programs; Academic & Student Support Services; Administrative Units
State Authorizations

Deadline - Distance education enrollment and out-of-state learning participants info submitted to NC-SARA

Institutional Effectiveness
Student Complaint Log

Deadline - Student Complaint Logs for Summer, Fall, and Spring semesters

Colleges/Schools; Academic & Student Support Services; Administrative Units
Faculty Handbook

Deadline - final edits submitted by the Faculty Senate

Faculty Senate
July ACHE Approval

Deadline - Receipt of Non-Degree Certs, Ext/Alterations, Other Info Items for review at the ACHE Meeting in September

Please refer to the Academic Affairs Curriculum Review Process.

Academic Programs
Faculty Handbook

Updated Faculty Handbook is published on the University’s website

Institutional Effectiveness
SACSCOC Accreditation

Deadline - submission of the following items by Colleges/Schools:

  • updated accredited program letters and reports;
  • updates to Concentrations and Distance Education program offerings; and,
  • updated department chair and program coordinator list.
Colleges/Schools
SACSCOC Accreditation

Confirm program inventory with the Office of Institutional Research

Institutional Effectiveness
August

Assessment

SACSCOC Accreditation

Student Complaint Log

Compliance report provided to the Executive Vice President and Provost and published on the Institutional Effectiveness website

Institutional Effectiveness
September

SACSCOC Accreditation

Deadline - Substantive Changes due to SACSCOC for programs approved by ACHE in March and June for January 1 implementation

Please refer to USA’s Procedure for Monitoring and Reporting Substantive Changes.

Institutional Effectiveness

Assessment

Deadline - Assessment Reports and Current Plans

Academic & Student Support Services; Administrative Units (Academic Year)

SACSCOC Accreditation

Updates published on the Office of Institutional Effectiveness webpage:

Institutional Effectiveness
October

Assessment

Deadline - Assessment Reports and Current Plans

Academic Program
November

State Authorizations

NC-SARA updates memo sent to Department Chairs, Program Coordinators, and Colleges/Schools detailing policies regarding:

  • Professional licensure disclosure information;
  • Distance education enrollment; and,
  • Out-of-state learning placement info
Institutional Effectiveness

State Authorizations

Receive renewal notification from Alabama Commission on Higher Education (ACHE)

Institutional Effectiveness

Assessment

Deadline - Corrected Assessment Reports

Academic Programs

Assessment

Deadline - updates/revisions to prior year report and current year plan as needed

Academic & Student Support Services

Assessment

Deadline - Assessment Reports

Administrative Units (Fiscal Year)
December

ACHE Approval

Deadline - Receipt of Graduate and Undergraduate Proposals for review at the ACHE Meeting in March

Please refer to the Academic Affairs Curriculum Review Process.

Academic Programs

State Authorizations

Deadline - renewal forms and payment due to ACHE

Institutional Effectiveness