As a part of the University of South Alabama Business Office, the Purchasing Department serves as a support function to the University's overall mission. The primary goal of the department is to provide for the timely and accurate service to University employees and departments while ensuring that all University purchasing functions are performed in accordance with applicable state and federal laws.
The Purchasing Department is charged with the responsibility of ordering all supplies, equipment and services necessary for the operation of the University of South Alabama. It is also a channel through which prospective buyers deal with prospective sellers. The process starts with the user department and ends with the Accounts Payable Department.
Important Notice to Suppliers: Fraudulent Quote Request/Purchase Order Email Activity
The University of South Alabama (USA) wants to make all current and potential vendors aware of an ongoing email scam involving request for product quotations and the issuance of fraudulent purchase orders that purport to originate from The University of South Alabama or The University of South Alabama Health Systems, but are, in fact, fraudulent. While the University cannot prevent this illegal activity, we have alerted law enforcement and are taking all measures possible to counter these activities.
There are some common traits or themes of these fraudulent emails that may help reduce risk to your company in becoming a financial victim of this scam:
If you believe that you have received a fraudulent email that appears to be from The University of South Alabama or University of South Alabama Health Systems, you should forward it, via email, to Robert Brown, University of South Alabama Purchasing Department at email@example.com to verify its legitimacy before responding to the email or filling the order.
New: Information on making tax exempt purchases from Wal-Mart, using a P-Card, is now available on the FAQ Page.
New: An updated Property Control Form 10 is now available. Click here to access the new form.
New: An updated Purchase Order Change Order Request Form is now available. Click here to access the new form.
Reminder: There is no green checkmark symbol next to Banner Messages in Banner 9 to inform you of unread messages. Requisitioners should check ‘GUAMESG’ frequently to view messages related to disapproved requisitions.
Important: USA prohibits the procurement of electronic equipment (computer, networking, information security, and telecommunication hardware and components) or services from companies that are associated with, owned by, or controlled by the People’s Republic of China. This includes ZTE and Huawei, two companies whose activities in the United States have been the subject of increased scrutiny. The ban also covers video surveillance and telecommunications hardware produced by Chinese firms Hytera Communications, Hangzhou Hikvision Digital Technology Company, and Dahua Technology Company.
New Expedited Vendor Payment Process Now Available
The University of South Alabama (USA) has partnered with Hancock Whitney Bank to offer a new ePayables card payment program through Bora Payment System’s Payer Direct Hub® (PDH). This is the University’s preferred method of payment and is part of a campus-wide initiative to reduce paper waste and expedite payment to our valued business partners.
November 10, 2015 -
August 08, 2014 -
Fraudulent Purchasing Activity
Robert M. Brown
Director, Purchasing, Property and Inventory Control
TRP 3, Suite 1400
Accounting Data Specialist II