Academic Status Policy for Undergraduates
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Academic Status Policy for Undergraduates
Required Grade Point Average
All undergraduate students must meet the established standards designating appropriate academic progress.
As discussed in the section, General Requirements of Bachelor Degrees, a student must earn a minimum cumulative USA grade point average of 2.0 to graduate. (See special requirements in the College of Education and Professional Studies.) The cumulative GPA hours- all hours taken at USA and all transfer hours -will determine the required minimum USA GPA. Cumulative GPA hours can be found on the unofficial transcript or in the Student Information System.
Students with a cumulative grade point average below 2.0 are having academic difficulties and are alerted to this fact by being placed on Academic Probation. Students who earn Academic Probation receive a Academic Probation hold and are required to meet with their academic advisor to discuss their course load and plans for the upcoming semester. Students will not be able to adjust or make changes to their schedule until they speak with their academic advisor or designated staff in their dean's office.
Academic Suspension for one regular semester, Fall or Spring, results if a student at the end of any semester on Academic Probation does not have the minimum cumulative USA grade point average indicated in the table below, but does earn a USA grade point average of 2.0 or higher for the term, the student may request consideration for an exception. In order to receive an exception, the student must meet with their academic advisor to create an academic plan that specifies a viable path to degree completion and complete the Academic Recovery Plan document. If the advisor and the student agree to and sign the plan, the student may remain enrolled at USA for the subsequent term. As long as the student remains on probation and does not meet the minimum grade point average indicated in the table below, the student must continue to meet each term with an academic advisor to review the academic plan and progress, and must indicate agreement each term with signatures to the ongoing Academic Recovery Plan.
The minimum required grade point average varies with the total number of Cumulative GPA hours. No student will be placed on Academic Suspension who has not spent the prior term of enrollment on Academic Probation. Students will not receive credit at USA for courses taken at other institutions while on suspension from USA.
Academic Dismissal for one calendar year results if a student who has been reinstated following a previous Academic Suspension or Dismissal fails to make satisfactory progress. Satisfactory progress is specified in the sections following titled Reinstatement Following Academic Suspension and Reinstatement Following Academic Dismissal. Students will not receive credit at USA for courses taken at other institutions while on Academic Dismissal from USA.
Suspension and Dismissal Table
|Cumulative GPA Hours
Cumulative GPA hours include both institutional and transfer GPA hours
|GPA (USA GPA Only)|
Reinstatement Following Academic Suspension
Students reinstated following one regular term, Fall or Spring, (excludes summer term) of Academic Suspension are reinstated on Academic Probation. Students who do not return to the institution immediately following Academic Suspension will be subject to the rules of readmissions. Reinstated students are subject to Academic Dismissal if they do not make satisfactory progress. A student is considered to be making satisfactory progress as long as he or she maintains a USA grade point average for each semester of 2.0 or above until their cumulative USA grade point average is above the minimum required grade point average as outlined in the table above. Once a student achieves a grade point average higher than the minimum required grade point average, he or she is subject to the requirement to maintain his or her grade point average above the minimum value as listed in the table. Reinstated students will remain on probation until the cumulative USA grade point average is 2.0 or greater.
Students intending to seek reinstatement after suspension must first file a Readmission Form by the official deadline with the Admission's Office.
Reinstatement Following Academic Dismissal
Students academically dismissed from USA will be reinstated on Academic Probation after a period of one calendar year. Reinstatement on Academic Probation requires students to meet with an academic advisor prior to registering for classes. Students reinstated after Academic Dismissal are subject to a second Academic Dismissal if they do not make satisfactory progress. A student is considered to be making satisfactory progress as long as he or she maintains a USA grade point average for each semester of 2.0 or above until their cumulative USA grade point average is above the minimum required grade point average as outlined in the table above. Once a student achieves a grade point average higher than the minimum required grade point average, he or she is subject to the requirement to maintain his or her grade point average above the minimum value as listed in the table. Reinstated students will remain on Academic Probation until the cumulative USA grade point average is 2.0 or greater.
Students intending to seek reinstatement after Academic Dismissal must first file a Readmission Form with the Admission's Office by the official deadline.
Undergraduate students readmitted after an absence of at least one or more calendar years may choose to count all or none of their University of South Alabama credits toward completion of degree requirements and the computation of their GPA. Should the student elect to count none of the prior work, i.e., declare academic bankruptcy, the student is, in effect, allowed to start academic work at the University of South Alabama over with a GPA of zero in good standing; however, all course work will remain on the student's academic record. This determination must be made by the student during the term of reentry no later than the last day of class for that term, but preferably at the time of application for readmission. It requires dean's office approval. This election may be made only once during a student's USA career and is irrevocable. Such election also carries with it the stipulation that the student's choice of Bulletin is limited to those in effect from the time in which the student declares academic bankruptcy onward. Academic bankruptcy applies only to courses completed at the University of South Alabama.
In determining academic honors at the University of South Alabama, only the course work taken after academic bankruptcy has been declared counts in the calculation of GPA.
The option of academic bankruptcy is not available to a student who has received a bachelor's degree or certificate.
For financial aid recipients - filing academic bankruptcy will not clear your satisfactory progress problem nor reinstate your federal financial aid eligibility (including loans).
Students may request to declare Academic Reboot for one single academic term of study. This could be particularly appropriate for a change of program or major, where none of an earlier semester’s classes are prerequisites for the new major or program of study. If approved, the Academic Reboot request will retroactively remove all registered courses for that term on the last day of classes from the completion of their degree requirements and from the USA GPA calculation for that term.
Note to students: If you are receiving financial aid, please be aware that the Standards of Academic Progress Policy is separate from the Academic Reboot policy. Filing Academic Reboot will not improve the satisfactory academic progress calculation. All work attempted is part of this calculation and rebooting courses could negatively affect your eligibility for financial aid. If you have questions please contact the Office of Financial Aid (251) 460-6231 or firstname.lastname@example.org.
If you have received a University of South Alabama Scholarship that requires you to complete 30 semester hours/ academic year, be aware that an academic reboot will impact the hour earning required for scholarship renewal. If you are considering petitioning for academic reboot, you should speak with the Office of Scholarship Services about the implication for scholarship renewal. The Office of Scholarship Services can be reached at (251) 461-1958 or at email@example.com.
The following specific rules apply to any petition for academic reboot:
- Only currently enrolled undergraduate students, first Bachelor degree seeking, at the University of South Alabama are eligible to request Academic Reboot.
- Certain programs do not allow for Academic Reboot, including the College of Nursing clinical program and some other professional, clinical programs. Students should meet with their academic advisor to discuss eligibility.
- Maymester, Summer I, and Summer 2 sessions are together considered a single academic term.
- Academic Reboot is never granted for the academic term in which the student is currently enrolled. The earliest petition for Academic Reboot can be filed is after the end of the following term, provided a 2.0 term USA GPA is earned.
- A petition for Academic Reboot may only be filed following a term in which a student earned a 2.0 term USA GPA.
- Academic Reboot is only granted for coursework completed during an academic term at the University of South Alabama. Transfer and placement credits are not eligible for Academic Reboot.
- Petitions for Academic Reboot must be filed by the last class day during the term prior to graduation.
- No more than one petition for Academic Reboot may be approved during the student's academic career at the University of South Alabama. If approved, the Reboot is irrevocable.
- If the petition for Academic Reboot is approved, the courses the student was registered for on the last day of classes for that term will not contribute to degree requirements or be computed in the USA GPA; however, all course work for that term will remain on the student's academic record, including the transcript.
- The option of Academic Reboot is not available to a student who has completed any Bachelor's degree.
- The application for Academic Reboot is filed in the Dean's office of the academic college in which the student is enrolled (i.e. the college including their academic major). Once a student has been enrolled in an academic college for one term, that college has the authority to grant Academic Reboot for a term in which the student was enrolled in another academic college.
- A course in which academic misconduct has been established will not be included in an Academic Reboot.
- No courses subject to the Academic Reboot can be used to satisfy prerequisite requirements for any subsequent course.
Complete Withdrawal from All Courses
Complete withdrawal (dropping all courses in progress) from the University can be done through PAWS (the student on-line self-service system) prior to the last day to drop or withdraw from courses as published in the Academic Calendar each term. Students attending with VA benefits need to check with the Veteran Affairs Office prior to withdrawing. Students with financial aid need, including those on financial aid or receiving institutional scholarships, should check with the Financial Aid office to determine the impact of course drops or complete withdrawals on financial aid eligibility, possible repayments, and scholarship eligibility. International students must get authorization from the Office of International Services prior to withdrawing.
The symbol "WD" is recorded for all courses when the student completes the withdrawal before the late withdrawal deadline listed in the Academic Calendar. A grade of "F*, or U*" is recorded when a currently enrolled student leaves the University without completing the withdrawal.
In exceptional, non-academic, circumstances that are demonstrably beyond a student’s control, including prolonged illness or injury, family emergency, or similarly serious circumstances, a student may request a complete withdrawal for exceptional circumstances after the late withdrawal deadline. A student seeking a withdrawal for exceptional circumstances must withdraw from all courses for that term; a partial withdrawal for exceptional circumstances will typically not be approved. If a withdrawal for exceptional circumstances is granted, the student will receive the symbol “WD” for any course in which he/she is enrolled that term.
Requests for complete withdrawal for exceptional circumstances should be made to the Associate Vice President for Academic Affairs and require subsequent approval of the University Provost. Requests should be made as soon as circumstances allow.
Note to students: If you are receiving financial aid, please be aware that the Standards of Academic Progress Policy is separate from the Complete Withdrawal from All Courses policy. Withdrawing from all courses may impact the satisfactory academic progress calculation. All work attempted is part of this calculation and withdrawing from all courses could negatively affect your eligibility for financial aid. If you have questions please contact the Office of Financial Aid at (251) 460-6231 or firstname.lastname@example.org.
If you received a University of South Alabama Scholarship that requires you to complete 30 semester hours/ academic year, be aware that completely withdrawing from all classes will impact hour earning required for maintaining the award. If you are considering completely withdrawing from all courses, you should speak with the Office of Scholarship Services about the implication for scholarship renewal. The Office of Scholarship Services can be reached at (251) 461-1958 or at email@example.com.
Readmission to the University
Students who were previously enrolled in courses at the University of South Alabama, and have been absent from the University of South Alabama for at least three consecutive terms should comply with the following:
How to Apply for Readmission
An applicant should request the appropriate forms from the Admission's Office. The readmission form, including all required credentials, should be filed with the Admission's Office by the published deadlines found on the Admission's Office website https://www.southalabama.edu/departments/admissions/applytousa.html.
Requirements for Readmission
An applicant must be eligible to return to the University of South Alabama on the basis of a previous academic record at this institution. If the student has attended any college or university subsequent to last enrollment at the University of South Alabama, the student must also have the required transfer average or higher (as computed by the University of South Alabama) on work attempted, and must be in good standing and eligible to return to the last institution attended.
Credits Earned in Other Colleges as a Transient Student
A student enrolled in the University of South Alabama is not permitted to take credit work as a transient student at another institution to be applied toward a degree without prior permission from the dean of the college. The permission must be in writing, specifying which courses are acceptable and their equivalents at the University of South Alabama. A copy of this permission must be filed with the University Registrar. Students do not need transient approval if they have not been enrolled at the University for two or more consecutive terms (not including summer).